How We Help Mid-market Companies Hit Their Hiring Goals Without Overstaffing
Raising funds is great. With this though new targets, new milestones and new hiring goals come by. Scaling teams is an amazing experience until it isn’t, until you find out you are overweight with a reduced runway but you have to take off anyway. This is when accidents happen, this is where companies die prematurely, this is where investors turn their back on you. Investors injected a good chunk of fuel into your company for you to take off quicker, achieve the ultimate height, make them returns although if it means an expensive takeoff but with the hopes of achieving a great height and longer glide. But all this can crumble due to lack of knowledge about the carrying capacity of the company, delicate balance between runway, headcount, budget policies and revenue targets. Our intention is to help companies hit their targets with precision while saving on headcount costs and thus increasing the runway for the company.
The Challenge: Scaling Smart in a Dynamic Market - post 20% workforce reduction in a 300+ employee company
Nobody wants to be in a situation, but here’s it. A retail tech company with 300+ employees has to let go of 20% of its workforce. Here’s how YaYpply helps them regrow their team after such an unfortunate event. The layoff event has been a common denominator for many tech companies in recent times. Reports suggest more than 60% of tech companies over-hired in the period of 2020-2022. Our goal altogether is to help companies avoid ever landing in this position to let go of their workforce but we also help companies rebuild after such a massive turn of events with our AI-powered headcount planning. The goal is simple: understand what you have, identify what you need, adjust to optimize, compare multiple plans and make a perfect decision in terms of headcount.
How do we solve this with YaYpply?
Up and running in less than a day
Most headcount planning tools take weeks if not months to set up. This is a real struggle when it comes to getting your crucial data into a new platform. This is usually because companies have to demand for integrations that don't exist, even if they do - await IT-actions to onboard your data from your HRIS, Payroll, ATS and more into this new product/platform. At YaYpply, you can start right away with your documents and spreadsheets at your disposal. Our intelligent document processor, takes exportable data formats as well as unstructured documents to create knowledge libraries that act as context for every decision/action you make on our platform. While you get actionable insights right away, we work in background to set up on-demand integrations for continuous planning. This trim on time to realization of value is crucial for companies that had recent layoff events, recent injection of fundings and new market opportunities and need to take actions right away.
Understand what you have - Deep dynamic insights
The first step into headcount planning begins with understanding what’s on the table and what you’ve ordered, the change you have in your pocket and how many more meals you can afford. In specificity, it is a combination of alignment with HR, Ops, Finance, Department Leaders in terms of budgets and its usage. With YaYpply’s dynamic reports and funneling interfaces, you can understand what you have through our dynamic report builder visually. You can create as many reports and funnels as you need for various entities(employee, quarter, budget, etc) and group them together into dynamic dashboards and view them altogether to make a confident decision based on understanding every metric. We don’t slap you with what we think is important for you to see on your dashboard, we want you to decide what you want and we want you to have as many dashboards - each revealing a different story across your organization.
Understanding Roster and Open Headcount Analytics
A table showing the current workforce data. That’s boring. With YaYpply, you get to define what important attributes you want us to use to create semantic, temporal and numeric embeddings from your roster data which allows you to then make dynamic inferences based on similarities between employees. Filtering based on all attributes is a given in today’s dynamic environment, you need something better, you need knowledge and language understanding and we deliver exactly that. We use state of the art embedding models and make it painless for you if you don’t want to spend big bucks on flagship AI-models, you choose or define the models to use, or use our assistance and we deliver - all dynamically. You are never stuck with a single AI model, the market is too fast for that and we understand it. Similarly with open roles, understanding cost impacts and more through dynamic reports and dashboards gives you clear insights into the hidden costs and discrepancies.
Syncing of every budget leader - conjoint HR, Finance, Ops and Leaders
With YaYpply, you have an agreement on the understanding of budgeting across departments and cost centers. This is especially crucial when you’ve just turned up post-layoff and looking forward to a new growth trajectory. You can import individual scattered budgeting policies across various departments and merge them together or create an elaborate budgeting policy altogether from scratch. These budgeting policies work as guardrails for your scaling, layoff and various other dynamic changes across your roster and open headcounts. As required you can define approval workflows keeping important leaders in the loop regarding budgeting changes leading to a more confirmed budget and also a single source of truth. These neatly crafted workflows prevent overstaffing, discrepancies in budget and boost spend understanding across leaders and tradeoffs required.
Seeing the future - scenario simulations
When you have a roster of 300 employees, you want to see various possibilities that stem from various decisions you make regarding headcount? This is the most crucial part and often ignored part in headcount planning. Legacy tools don’t even entertain this. Few tools try to simulate baseline and few generic scenarios. But, when your company’s future is at stake, you better be doing hundreds if not thousands of scenario simulations. At YaYpply, we understand the importance of this dynamic process and gadget you with exactly what you need to perform simulations across various scenarios, most of which you’ve never imagined, but it is a possibility. Stress testing budget impacts due to changes in hiring, roster changes, new priorities, market dynamics, fund injections and many more. These allow you to be confident about your budgeting and headcount decisions and guard you against any changes from the baseline scenarios that may occur. YaYpply pulls essential information for scenario simulations from realtime data not only from a structured pool but contexts it with our rich knowledge libraries. This allows you to avoid costly surprises and avoid overhiring altogether.
Turning scenarios into actionable plans
You can directly merge the changes/scenarios to baseline hiring plans to address the needs of the company. Everything is always in sync and updates are propagated immediately with optional approval chains. Headcount planning doesn’t have to be difficult or incomplete and YaYpply believes in keeping it simple yet powerful and complete with our AI-engines and dynamic approach to headcount planning. Our intention altogether is to help companies identify bloats, correct-course, stay lean and profitable at all times.